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Volunteer Job Descriptions

Below are descriptions of key job positions needed for parents at each meet:

Certified Positions

Certified Referee: The Certified Referee is the final arbiter of all decisions and questions during the meet and has full authority over all officials, assigning and instructing them. The referee must be thoroughly familiar with all applicable USS rules and MCSL rules, all meet procedures and duties of all officials. We need at least one Referee for our Wednesday and Saturday home swim meets.

Certified Starter: The Certified Starter has complete control over the swimmers from the time the Referee signals the start of the race until after a fair start has been achieved. He/She calls the swimmers to their starting positions and to "take their mark" and indicates if any false starts have occurred. We need a Starter for every Away Meet.

Certified S&T JudgeStroke and Turn Judges determine whether the swimmers perform their strokes and turns in accordance with the prescribed rules of MCSL. Two Stroke and Turn Judges are required at each swim meet.  MCSL training is needed for this job.

Other Jobs

Announcer: The Announcer announces all the events for the meet as well as all check-ins to the Clerk of Course. Works closely with the Starter to keep the meet running.

Concessions: Volunteers help layout and prepare food and snacks for the meet, collect money for purchases, sell programs, and help clean up the snack bar area at the end of the meet.

Clerk of CourseAll swimmers report to the Clerk of Course for their event. The Clerk(s) of Course organizes the swimmers according to lane assignments and makes sure they have their time cards to be given to timers. He/She arranges with the Announcer to call the events with adequate time intervals. The Clerk of Course also records "scratched" swimmers.

Clerk of Course Assistant: The Assistant Clerk of Course will help assign children to lanes and monitor the children's whereabouts.


Head Timer: The Head Timer makes sure all timers are in place and ready for each heat, communicates with the Head Judge and acts as 3rd timer when a timer's watch malfunctions. Head Timer works the entire meet. We need a Head Timer for our Saturday and Wednesday meets, and our two Relay Carnivals.

Timers: 3 timers per lane are required for all meets (1/2 from each team). A stopwatch is provided and you are trained before the meet begins. Standing for long periods is required. Please bear in mind that Wednesday night meets are more relaxed, but they usually go until about 9 p.m. Please do not sign up for that slot unless you are able to stay for the whole meet (or find someone to relieve you).

RunnersThe runner collects the time sheets/cards from the timers and turns them in to the computer operators. A runner also passes out the time sheets/cards to the timers. We can ask swimmers to help with this, but we need an adult to keep track of them!


Computer Operator: The Computer Operator types the times into the computer and operates the program during the meet, making the data changes to reflect the scratch meeting.

Bucket Person/Scorer: Scorer receives the time sheets from the runner (bucket) and puts them in lane order, staples any DQ (disqualified) card to the appropriate sheet (making sure the DQ has been signed by the referee), and double checks the official time, circling it if it is not already circled.

Verifiers: Read the times to the computer operator and check the results from the computer after each event against the timer sheets to be sure the times were entered accurately.

Ribbon WritersRibbon Writers will attach "Placement" stickers for each event onto the ribbons during the meet. They are also responsible for sorting and organizing the ribbons as they are generated.  May also check for pool records.

Meet Set Up and Tear Down

Meet Set Up: These volunteers arrive at least an hour before the meet is scheduled to start, and help with clearing the pool deck, setting up lane lines and roping off team areas, placing chairs for each lane, setting up the concessions, starting equipment, and other activities.

Meet Tear-Down: These volunteers remain after the meet to help put everything away. This is one of the hardest slots to fill, so please sign up for it and remember--if you've said you'll stay to do it, leaving early is bad form!

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